10 Essential Tasks You Can Outsource to The Virtual Assistant Global Team

April 15, 2025

Running a business is a continuous balancing act. From managing emails to overseeing social media, the to-do list never ends. Although it seems every task is urgent, but they all of them don’t deserve your participation. The smartest thing you can do is delegate the task to professionals who can perform it for you in an efficient manner. That’s where the Virtual Assistant Global Team comes in.

At ConnectedStars, we assist business growth by connecting them to a highly skilled and vetted Virtual Assistant Global Team. Whether you're a solopreneur or trying to manage a growing startup, outsourcing to our global team means real productivity gains while freeing you to do what matters most: grow and innovate.

Here are ten essential tasks you should delegate to the Virtual Assistant Global Team today.

1. Inbox and Email Management

Control your inbox, do not let it control you. At this stage, a member of the Virtual Assistant Global Team can step in and take over managing an email account. They will filter incoming messages according to priority, archive all unnecessary items, answer generic emails, and flag important communication to be reviewed by you.

Ultimately, assign this responsibility to the VA to unburden yourself from inbox overload and to de-clutter your mind. You will only see the things that truly need your attention, saving hours each week.

2. Calendar and Schedule Coordinatio

A judiciously maintained calendar sees your workday through. One of the simplest, most productive things to delegate to the Virtual Assistant Global Team is scheduling. The VA global team manages everything from coordinating meetings, sending follow-up reminders, and even managing rescheduling requests.

No more double-bookings, missed calls, or forgotten appointments. Instead, you'll experience a boost in productivity through better time management as you proactively control all of this through your calendar.

3. Social Media Management

Social media is essential for brand visibility but demands daily attention. Instead of spending valuable hours writing captions and replying to comments, let The Virtual Assistant Global Team handle it. They can schedule posts, design simple graphics, interact with your audience, and monitor analytics to help ensure your content strategy is hitting hard.

The global team can adapt to your brand voice while constantly engaging your audience on any channel: Instagram, LinkedIn, Facebook, or TikTok.

Do you need assistance in amplifying your online visibility? Check this out.

4. Data Entry and CRM Updates

Data is only powerful when it's accurate. But, updating your CRM or spreadsheets is not something that demands a personal touch, but rather it is a mere repetitive task that drags one down. With today's outsourcing of data entry and CRM updates to The Virtual Assistant Global Team, records are ensured to be accurate without duplication, and customers maintain clean databases.

By having a global virtual assistant team by your side, you will see improvement in your selling and marketing efforts because all the insights delivered to you are from accurate data.

5. Travel Planning and Research

The Virtual Assistant Global Team can take care of all your travel logistics, whether headed to a conference or to meet international clients. From researching and booking the best flights to preparing detailed itineraries and managing receipts afterward, they cover every detail.

This is a very high-effort and low-strategy task, which should be among the very first tasks to consider outsourcing to save time and reduce tension.

Tip: The team often uses tools like Google Flights and Skyscanner for finding the best deals fast.

6. Customer Suppor

Your brand can rise or fall on customer satisfaction. The Virtual Assistant Global Team can handle Tier 1 support functions such as responding to FAQs, live chat management, following up with customers, and escalating critical issues.

They can work on platforms such as Zendesk and Intercom, adapting their services to your customer tones and policies. Thus, providing service coverage round-the-clock also boosts client retention and satisfaction.

7. Content Research and Curation

Creation of meaningful content starts with strong research. A skilled member of The Virtual Assistant Global Team can research a blog topic, analyze competitor offerings, collect statistics, and create outlines for the marketing teams.

They are also qualified to curate credible articles written by thought leaders for sharing with your public on social platforms or newsletters. This is one of the easiest tasks that ConnectedStars clients can pass on to build authority and consistency in their content marketing.

8. Bookkeeping and Invoicing Assistance

Basic bookkeeping can eat into your time, especially if you manually keep track of expenses and send invoices. The Virtual Assistant Global Team can assist with:

Transaction logging
Invoice sending
Reminders for late payments
Entry updating in accounting programs such as Wave, QuickBooks, or Xero

Although your accountant handles tax strategy, having a dedicated global team member support your day-to-day finances can significantly reduce last-minute stress and improve cash flow visibility.

9. Lead Generation and CRM Management

A good pipeline is the beginning of sales success. The Virtual Assistant Global Team can identify, research, and qualify leads using tools such as LinkedIn, directories, or industry-specific forums. They can perform data entries directly into your CRM, tagging/categorizing contacts, and even setting follow-up sequences.

This is one of the most ROI-driven areas to delegate work for ConnectedStars' clients across SaaS, e-commerce, and service industries.

10. Website Content Updates and Maintenance

Full-fledged web development demands specialist software skills. However, the Virtual Assistant Global Team can manage the uploading of blog posts, product page updates, repairs of broken links, and image resizes for speed improvement.

If you are using WordPress, Wix, or Squarespace, then your global VA will help you keep your site updated and properly maintained. This is very important for SEO, user experience, and conversion optimization.

How to Get Started with Delegating

Outsourcing starts by seeing where your time goes. Spend a week tracking your daily activities. Mark the repetitive or time-consuming items that do not require your direct involvement and delegate them to the Virtual Assistant Global Team.

After the onboarding process, your VA team member can start working on tasks with little supervision. At ConnectedStars, we provide flexible delegation plans based on your workload, your business model, and the tools you currently use.

Conclusion

If you find yourself constantly multitasking, doing endless overtime work, or spending excessive energy on repetitive work, it’s a clear signal to shift gears. Delegation isn't about giving up control - it is about getting freedom. With the Virtual Assistant Global Team, you don't just hire support; you build a smart, scalable system that can grow with your business without burning you out.

There are numerous ways to delegate tasks that do not require your daily attention, from inbox management and lead generation to social media scheduling and customer service. Outsourcing one task at a time ensures you move towards better focus, faster execution, and sustainable productivity growth.

At ConnectedStars , we simplify the process of matching you with a global VA who understands your business and the tools and workflow you need. So you take control while your operations get smoother and more efficient.